Logistics

On-site Participants

Registration Hours:

• Wednesday, November 19: 8:00am – 3:30pm
• Thursday, November 20: 8:00am – 3:30pm
• Friday, November 21: 8:00am – 3:30pm

On-site participants must bring their presentation on a USB memory stick

Each room in La Trobe University will be equipped with a computer that will be the link between those physically participating in Melbourne and those participating virtually.

Therefore, it is imperative that all on-site participants bring their presentation files as Microsoft PowerPoint on a USB memory stick and use the computer available in the session rooms, and not their personal computers or devices.

The computer in each room will be connected to a projector and a zoom session. On-site participants and attendees will be able to view your presentation on the screen in the room, and virtual participants and attendees will be able to view it through the zoom session.

We kindly request that presenters in the same session share their presentation materials with the chair or organizer of the session in advance so they can bring all session materials on a single USB stick.  

Please arrive early to your session to ensure you have time to transfer your presentation materials to the computer in the room before the session starts. A host will be available to help you transfer all the materials onto the computer and start the session on time. 

Virtual Participants

We recommend that you download the latest version of this platform in advance of your presentation and use the Zoom desktop client to participate. However, if you prefer to use the web version, please use the browser Google Chrome as it functions best with Zoom. For detailed instructions on how to use the video conferencing platform Zoom click here.

Best practices:

• Test your video and audio before your session.
• If possible, use a wired ethernet connection rather than a WiFi connection.
• Close any unnecessary applications or programs that your computer is running and you are not using.
• Use a headset with an inline microphone during your participation instead of the built-in microphone/speakers on your computer. A headset focuses the microphone on your voice, cuts down on background noise, and minimizes echo.
• Choose a quiet space. Be mindful of sounds in the background, and mute your cell phone to avoid interruptions.
• If possible, put your laptop or desktop computer on a stack of books, so that the camera is at your eye level.
• Due to backlighting, avoid having a window or lamp behind you. Be it natural or artificial the light should always come from the front. Lighting from the back will make it difficult for participants to see your face.

Venue

The Congress venue for people who wish to attend the LASA/Oceania-Asia 2025 Congress on site is Latrobe University, in Melbourne, Australia.